Privacy Policy

Buckworths Limited Privacy Policy

Introduction

Welcome to the Buckworths Limited privacy policy (the “Privacy Policy”).

Buckworths Limited (company number 07541905) (collectively referred to as “Buckworths”, “we“, “us” or “our” in this Privacy Policy), respects your privacy and is committed to protecting your Personal Data. This Privacy Policy will inform you how we look after your Personal Data when you visit our Website, regardless of where you visit it from and tells you about your privacy rights and how the law in our jurisdiction protects you.

Capitalised terms used herein shall have the meanings given in our Terms which can be found here. Save for the following:

Anonymous Data” means Personal Data that has been amended to the extent that it no longer contains any identifying information and thus, no longer constitutes Personal Data;

Children” any person under the age of 18;

Controller” means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any Personal Data are, or are to be, processed as outlined in the Data Protection Legislation;

Data Protection Legislation all applicable data protection and privacy legislation in force from time to time in the UK including the General Data Protection Regulation ((EU) 2016/679); the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended;

Personal Data” has the meaning given to it in the Data Protection Legislation; and

Processor” means any natural or legal person who processes the data on behalf of the Controller.

And those terms defined herein.

1. Important information and who we are

Purpose of this Privacy Policy

This Privacy Policy aims to give you information on how Buckworths collects and processes your Personal Data through your use of our Website, including any Personal Data you may provide through the Website when you make an enquiry or sign up for an event.

The Website is not intended for Children and we do not knowingly collect data relating to Children. Buckworths accepts no liability for the processing of any data relating to Children where they were not aware at the time that the subjects were Children.

It is important that you read this Privacy Policy together with any other privacy policy or fair processing notice we may provide on specific occasions when we are collecting or processing Personal Data so that you are fully aware of how and why we are using your Personal Data. This Privacy Policy supplements the other notices and is not intended to override them unless specifically stated.

Controller

Buckworths is a data Controller in respect of certain Personal Data provided by Users via the Website and by email and by third parties including suppliers and clients, provided through a variety of methods. Buckworths is a data Processor in respect of any Personal Data processed by Buckworths on behalf of any Users.

Changes to the Privacy Policy and your duty to inform us of changes

It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if any aspect of your Personal Data changes during your relationship with us. Any previous data held on you will be deleted to the fullest extent possible.

Third-party links

The Website may include links to third-party websites, plug-ins and applications. Clicking on any of these links or enabling those connections may allow third parties unassociated with Buckworths to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

We encourage you to read the privacy policy of every website you visit, but, for the avoidance of doubt, Buckworths accepts no liability for any Personal Data or other data which is unlawfully processed by third parties as a result of you accessing these links.

2. The data we collect about you

We may collect, use, store and transfer different kinds of Personal Data about you, which include but are not limited to, the following categories:

  • Identity Data: means data that includes your name, the name of the business you may contact us on behalf of and any other information that may be used to identify you.
  • Contact Data: means data that includes your contact information, such as your email address and/ or your telephone number.
  • Technical Data includes internet protocol (IP) addresses you may have visited, the type and version of browser you are using, the time zone setting and location from which you are accessing the Website, browser plug-in types and versions, which operating system and platform are being used and other technology on the devices you use to access the Website.
  • Usage Data includes information about how you use the Website and our services such as the full uniform resource locations (URL) clickstream to, through and from the Website (including date and time), pages you viewed or searched for, page response times, download errors, length of visits of certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
  • Marketing and Communications Data includes your preferences in receiving marketing communications from us and/ or our third parties and what are your communication preferences.

We may also collect Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your Personal Data (which has been collected and processed lawfully) but is not considered to constitute Personal Data under the Data Protection Legislation. This is because the data does not directly or indirectly reveal your identity.

For example, we may aggregate your Usage Data to calculate the percentage of Users accessing a specific Website feature. This will help us to ensure that we are responding to the preferences of our Users and delivering the best possible services and Website. However, if we combine or connect Aggregated Data with your Personal Data in any way so that it can directly or indirectly identify you, the combined data will be considered Personal Data which will only be used in accordance with this Privacy Policy.

We do not collect any Special Categories of Personal Data about you. Special categories mean the kinds of data recognised by the Data Protection Legislation as being more sensitive in nature than Personal Data, this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. Nor do we collect any information about whether you have any prior criminal convictions and/or offences.

If you fail to provide Personal Data

Where we need to collect Personal Data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services). In this case, we may have to cancel any agreement for services you have with us but we will notify you if this is the case at the time of contracting.

For the avoidance of doubt, Buckworths accepts no liability for any losses arising from their inability to fulfil any contractual requirement as a result of your failure to provide the data required.

3. How is your Personal Data collected?

We use different methods to collect data from and about you including through:

  • Direct interactions. You may give us your Identity and Contact Data by corresponding with us by post, phone, email or otherwise. This includes Personal Data you provide when you:
    • use our services, including any content you generate, or information related to your interactions with us; or
    • register for an event run by us; or
    • request for marketing material to be sent to you; or
    • request for us to contact you and discuss how our services may be of use to you; or
    • give us feedback.
  • Automated technologies or interactions. As you interact with our Website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this Personal Data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
  • Third parties or publicly available sources. We may receive Personal Data about you from various third parties and public sources as set out below:
    • Technical Data from the following parties:
      • analytics providers;
      • advertising networks;
      • search information providers; and,
  • Identity and Contact Data from publicly availably sources such as Companies House.

4. How we use your Personal Data

We will only use your Personal Data when and to the extent permitted by the Data Protection Legislation. Most commonly, we will use your Personal Data in the following circumstances:

  • Where we need to notify you about changes to our services or Website.
  • Where we need to contact you about our services or Website.
  • Where it is necessary for our legitimate interests (or those of a third-party) and your interests and your fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third-party direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting us.

5. Purposes for which we will use your Personal Data

We have set out below, in a table format, a description of all the ways we plan to use your Personal Data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your Personal Data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your Personal Data where more than one ground has been set out in the table below.

For the avoidance of doubt, this table is not exhaustive of the ways in which Buckworths may use your Personal Data and there may be occasions where we require additional information.

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To manage our relationship with you which will include:
(a) Notifying you about changes to our Terms or Privacy Policy
(a) Identity Data
(b) Contact Data
(c) Marketing and Communications Data
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how Users use our
products/services, so that we can develop our services to suit the demands and preferences of those
using our Website)
To provide you with information on events and opportunities that you have indicated are of interest to you, or which we reasonably believe are of interest to you (a) Identity Data
(b) Contact Data
(c) Marketing and Communications Data
(a) Performance of a contract with you
(b) Necessary for our legitimate interests (to provide services to Users)
To administer and protect our business and the Website (including troubleshooting, data
analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Identity Data
(b) Contact Data
(c) Technical Data
(a) Necessary for our legitimate interests (for running our business, provision of
administration and IT services, network security, to prevent fraud and in the context of a business
reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
To deliver relevant Website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you (a) Identity Data
(b) Contact Data
(c) Profile Data
(d) Usage Data
(e) Marketing and Communications Data
(f) Technical Data
Necessary for our legitimate interests (to study how Users use our products/services, to
develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve the Website, products/services, marketing, customer
relationships and experiences
(a) Technical Data
(b) Usage Data
Necessary for our legitimate interests (to define types of Users for our products and
services, to keep our Website updated and relevant, to develop our business and to inform our marketing
strategy)

Marketing and Promotional offers from us

We may use your Identity Data, Contact Data, Technical Data and Usage Data to form a view on what we think that you may want or need, or what we may be able to provide that would be of interest to you. This is how we decide which services and marketing information may be relevant for you.

We strive to provide you with choices regarding certain Personal Data uses, particularly around marketing and advertising. Once you have given consent for us contact you with this information, you may withdraw any consent given to receive direct marketing communications from us by clicking the opt-out link in any marketing email or by contacting us directly.

You may receive marketing communications from us if you have:

  • requested information or purchased services from us, or
  • provided us with your details when you registered for an event run by Buckworths

and, at the time, consented to us using your Personal Data to contact you with this information and have not yet exercised your right to opt out of receiving that marketing and promotional information.

Opting out

You can ask us or third parties to stop sending you marketing messages or processing your Personal Data at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time. In the event that you have not contacted us directly with your updated preferences, we will continue to process your Personal Data until such a time that we are informed directly of your withdrawal of consent.

Where you opt out of receiving these marketing messages, this will not apply to Personal Data provided to us as a result of you purchasing services from us.

Cookies 

Cookies” are small pieces of text and data sent to your web browser by a website you visit. A cookie file contains such information as how long was spent on that particular website, the site preferences and how frequently the website is visited. These Cookies are stored in your web browser and analysed by us to ensure that your preferences are stored. We also use the data from the Cookies to assess which of the content on our Website appears to be more engaging and attractive to you. The data is then applied by us to try and ensure that any subsequent use of our Website is both easier and more engaging for you and your preferences are recognised.

Our Website uses Cookies to distinguish you from other Users of the Website. This helps us to provide you with a good experience when you browse the Website and also allows us to improve the Website.

We use the following Cookies:

  • Strictly Necessary Cookies. These are Cookies that are required for the operation of the Website. If you block these Cookies, the Website will not operate properly.
  • Analytical/Performance Cookies. These Cookies allow us to recognise and count the number of visitors and to see how visitors navigate around the Website when they are using it. This helps us to improve the way the Website works, for example, by allowing us to tailor the services to try and ensure that users are finding what they are looking for easily and their preferences are stored for future reference. For the avoidance of doubt, we only process Google Analytics Cookies.

Please note that external third parties may also use Cookies, over which we have no control. Buckworths accepts no liability in relation to any use of Cookies by any third-party,

You can set your browser to refuse all or some browser Cookies, or to alert you when websites set or access Cookies. If you disable or refuse Cookies, please note that some parts of the Website may become inaccessible or not function properly. Buckworths accepts no liability for any under-performance of the Website as a result of your refusal or disabling of Cookies.

Change of purpose

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

6. Disclosures of your Personal Data

We may have to share your Personal Data with third parties, including but not limited to those parties set out below, for the purposes set out in the table in paragraph 4 above.

  • External third parties which include processors in the following categories:
    • Analytics providers
    • Our hosting provider
  • Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your Personal Data in the same way as set out in this Privacy Policy.

We may sell data derived from usage of the Website and views and downloads of pages, profiles and adverts on the Website, which will always be in aggregated and anonymised form to customers, purchasers and retailers.

We require all third parties to respect the security of your Personal Data and to treat it in accordance with the law. We do not allow our third-party service providers to use your Personal Data for their own purposes and only permit them to process your Personal Data for specified purposes and in accordance with our instructions which, for the avoidance of doubt, will be in accordance with the purposes for which the data was collected.

7. International transfers

Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your Personal Data will involve a transfer of data outside the EEA.

Whenever we transfer your Personal Data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

Please contact us if you want further information on the specific mechanism used by us when transferring your Personal Data out of the EEA.

8. Data security

We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a need to know. They will only process your Personal Data on our instructions and they are subject to a duty of confidentiality.  We have put in place procedures to deal with any suspected Personal Data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Data retention

How long will you use my Personal Data for?

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Once these have been satisfied the Personal Data will either be deleted or amended to the extent that it would be considered Anonymous Data.

To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your Personal Data: see Erasure Request below for further information. In some circumstances we may anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

10. Your legal rights

Under certain circumstances, you have rights under the Data Protection Legislation in relation to your Personal Data.

You have the right to the following requests:

  • Access Request to your Personal Data (commonly known as a “data subject access request“). This enables you to receive a copy of the Personal Data we hold about you.
  • Correction Request of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
  • Erasure Request of your Personal Data. This enables you to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with the Data Protection Legislation. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  • Object to Processing of your Personal Data where we are relying on a legitimate interest (or those of a third-party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
  • Request Restriction of Processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
  • Request the Transfer of your Personal Data to you or to a third-party. We will provide to you, or a third-party you have chosen, your Personal Data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. In addition, this does not provide you with routine access to our systems and processes and only the extraction of your Personal Data.
  • Withdraw Consent at Any Time where we are relying on consent to process your Personal Data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month of the time we receive all of the information required to complete your request. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Questions and contact

If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact us using the details set out below.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Contact details

Our details are:

Full name of legal entity: Buckworths Limited (company number 07541905)

Postal address: 26 Curtain Road, London, United Kingdom, EC2A 3NY

Email: office@buckworths.com

Telephone: 020 7952 1723

If you wish to contact us regarding your rights, we reserve the right to request copies of your identification or any other information that may be reasonably required to verify your identity.